Category Archives: Records Archives

It’s Time to Purge your Business Records

Every year after Thanksgiving, businesses all over the world clean out older files and make space for the new year. It’s time to set a date for your “Purge Party”. One thing I know you will need is Records Storage Boxes. Why pay more for lower quality at the big name stores?

Elmwood Records Center has heavy duty records storage boxes that are made to last. Order your boxes today. Special pricing for volume discounts and delivery are available. Call Matt Glaviano, Elmwood’s Records Analyst at 504-826-9090 or email him at mattglaviano@elmwoodrecords.com to place your order now.

Between 70-80% of an organization’s processes are still being managed on paper.

Isn’t it time you looked in records management?  No Job is Too Big or Too Small!


Small Business Packages

    Accounts will automatically upgrade to the next business package once the box quantity exceeds the current package limit and the monthly fees and services will apply accordingly. Once an account exceeds the 200 box threshold of the Platinum Package the account will automatically upgrade to the standard account rates.

    *Additional fees may apply for extra services required.
    ** Box sizes (units) are considered as follows:   Size 1 = under 1.2 cubes (1 unit); Size 2 = 1.3 to 2.0 cubes (2 units) (including x-ray boxes) and Size 3 = 2.1 to 3.0 cubes (3 units)

    Sensitive Information: How is your business handling it?

    Security and data breaches are ever present to companies no matter what the size. A few questions to ask yourself about your business and it’s sensitive information.

    1. What sensitive data does your business manage and where due you keep/store these records?
    2. Is it easy for these records to be duplicated?
    3. Are your records encrypted? 
    4. What is your privacy policy on sensitive data/records? 
    5. Is the privacy policy clearly communicated to employees and reviewed on a regular basis?
    6. A’s hire A+. If an employee is to has access to sensitive information, what is to prevent them from sharing it?
    7. What type of IT services do you need to protect your records? 
    8. Are passwords and software updated regularly on all computers? 
    9. When an employee leaves what procedures are in place to retrieve records, shut down access to computers and networks? 
    10. Shred it don’t leave it laying around, what policies has your company put in place to regarding data destruction?

    Are your records safe?

    This morning a fire broke out inside a power plant in New Orleans resulting in a water main break and flooded streets. Incidents just like this remind us of how important it is to protect our business and personal records.

    Advice on dealing with wet and moldy records

    Paperless office transition

    Many offices would like to go paperless but making the transition isn’t so easy and you may need a home for your paper records.  Elmwood Records Center can make the move much easy by providing a place to store your records while also offering scanning, record retrieval and destruction services. Contact our Records Analyst, Matt Glaviano for a complimentary consultation and let us assess your needs as you move to a paperless environment.

    Tax season is over, now what?

    Now that tax season has ended, consider offering clients a solution that will make your life and their’s easier in 2013. Elmwood Records Center delivers products and services that enable organizations to manage paper and digital documents on-site and off-site throughout their entire life-cycle. We provide services that enable you and your clients to know: 

    • What information or business records you have in any medium

    • Where they are located
    • How to find them when you need them

    Oh No! The file is missing…

    What’s the cost of a missing file? Stress, productivity loss, or the loss of confidential information that could result in litigation? We can help you cut out the headache no matter the size of your business. Records management starting packages begin at $29.95 monthly. Click here to learn more.

    Records and real estate

    Each four-drawer file cabinet holds an average of 10,000 to 12,000 documents, takes up to 9 square feet of floor space, and costs $1,500 per year. That’s a lot of money and real estate! Have you explored the cost savings of sending your records off-site?  

    Mitigating Risk

    Records management and archival systems help organizations avoid risks to their finances, their employees, their brand and more. Everyday companies have to deal with stolen laptops, missing files, website hackers, and enterprise system security breaches.  Isn’t it time your organization started investigating ways to mitigate risk?

    www.elmwoodrecords.com